Subject Access Request Template

If you need to make a Subject Access Request to your local council we have included a template letter/email below.

Feel free to edit with your details as needed and don't forget to include a copy of your Passport/Driving License and proof of address so the council know they're releasing the correct data to the correct subject, including these early should speed up your request.

If you are requesting data that includes any 3rd party (including partner/child info) you need to include their ID (birth certificates for children) and a signed letter of consent from the 3rd party (not needed for children listed on birth certificates included above).
You must be the named parent(s) on the birth certificate to request on behalf of a child.

Letter/Email:

30th Feb 2025

Dear __________ Council,
I would like a copy of the following personal data that you hold about me, and which I have a right to view under the Data Protection Act 2018:

Any/all data about me held on paper or on computer with Social Services/Child Services, including all reports, minutes from meetings, telephone call transcripts and all other information you hold on me and my family.

[Include names, date of birth and relevant information to aid in location of your data or your families data].

If you need any further information from me, please let me know as soon as possible. I would like you to contact me by email for further information and I have included copies of my ID and proof of address with this request.

I would prefer if you sent me a copy of my data in a printed format.

I would like to remind you that data protection law requires you to respond to my request within one month.

Please can you confirm that you have received and read this request? Thank you,

______________________________
[write or sign your name here]
Address/Email:
[email protected]
Bob Jones
123 Fake Street
Anytown
An9 1on
[Include copies of ID here]